Construction Project Management
Europlan undertakes construction project management in Creta island with top experience since 1988.
What is construction project management?
The way we manage the projects with daily records, photos and checks as well as the frequency of updates through reports makes this complex process a pleasant experience for each of our clients. We ensure project completion on budgeted cost and schedule through our optimal planning.
Efficient management has always been an important factor for the success of any project. More so in technical projects, management is a primary factor for success.
Our company is proud that today we can offer a complete package of Project Management services, whose most important actions are listed below. When choosing to cooperate with our company on the basis of Project Management, you can obtain multiple benefits, given that prices now are without any contractor profit and there is continuous monitoring of costs in relation to the original cost estimates.
Our company has qualified personnel handling Project Management, while at the same time has the ability to manage projects anywhere in Greece, having developed applications, the design of which has been done by our staff, which draw unique information from the accumulated years of experience.
What are the steps in construction project management?
In detail the Project Management Department operates based on the following work stages:
• Categorization of Project Taks
As a first step is a detailed categorization of the work required in the particular project. The process shows a table listing the categories, possible subcategories and the necessary applicate codes for tracking and entering data into the system.
• Detailed Cost Estimation of Project
Once the process of categorization has been completed, the project’s cost estimates are calculated based on mid-market prices from our database or on prices offered in cases of special constructions. This pre-cost estimation can separate horizontally and vertically the cost estimate of the works, giving a detailed view of V.A.T., expected costs of Ι.Κ.Α. (National Insurance Fund) and detailed fees of our office for providing the service of Project Management.
• Establishing Guaranteed Maximum Price
By pre-estimating the costs of the entire project and considering the market data, while taking into account at the same time the parameters of the project’s scope, we are able to give a Guarantee Maximum Price of the project. Following the Guarantee Maximum Price, we are able to give a clear indication to our client per stage of works in real time of the project’s construction to identify discrepancies and to prepare remedial proposals to achieve our final objective without detracting from the G.M.P. In case of alterations, the client is able to know the deviation sooner and to have a full report of the reasons that caused this discrepancy.
• Preparation of Cash Flow Projections
A diagram that has the ability to represent the cash flow of the project by distinguishing the equity capital, bank loans, financing and other resources. This diagram is drawn up simultaneously and is inextricably tied with the time frame of the project and vice versa. It also gives the possibility to the client to be aware of the cash flow needs in relation to the dates of completion of the project and whichever alteration occurs is dealt with immediately with system data updating so as to keep the relationship of cost-time always visible.
• Preparation of Detailed Project Time Chart (Gantt Chart).
Based on the categories and their subcategories, a detailed time chart of the project is drawn up, which then in cooperation with the client is adjusted to the data of the cash flow resulting to the analytical proposal of the time chart which is the base of the time tracking for each stage of work.
• Compiling Documentation of Procedures for Project Monitoring
For the proper monitoring of the project and the unimpeded registration of data into the system compiling of all the necessary documentation which will be used in the construction site by all workers involved in the project (Engineers, Foreman, Executives, Economists etc.) is required. Indicative are the following forms:
• Project Calendar
• Analytical Measurement of Work
• Purchase Orders
• Table of Fine Enforcements
• Acceptance of Work Stage
• Loss Account Statements
• Materials Order Form
• Correction of Damage and Loss Control
• Protocol of Work Delivery and Acceptance
• Monitoring Traffic to Construction Site
• Questionnaire for Parties involved in the project
• Order form by Parties involved in the project
• Change Order Forms on the Agreed Construction Designs
• Monitoring Concrete Usage Report
• Feedback to Supervisors
• Comprehensive Financial Monitoring of the Project
Perhaps the most important phase of project management is the daily entering of data from all the forms that have been selected and encoded according to the coding system chosen. Based on this encoding, we know each day the financial scope of the executed operations and their direct comparison with the Guaranteed Maximum Price since the percentage of the executed operations is automatically calculated in relation with the pre-estimated value.
• Issuance of Monthly Payment Orders
On a monthly basis or any other reasonable basis that has been chosen, a detailed payment order is drawn up which includes general financial information concerning the project (e.g. cost per category, V.A.T., totals, cost of executed works within the G.M.P., cost of executed works out of the G.M.P., percentage of executed works per category) with comparison by means of bar charts, executed operations in relations to the pre-estimation, deviations from G.M.P., detailed records of contractors, suppliers and finally a detailed statement with amounts that must be paid to subcontractors and suppliers, as well as balances.
• Comparison Charts of Financial and Construction Project Management Progress
Diagrams displayed in the form of bar charts show the comparison of the financial status of the project (real time) with the original budget of the project. Also a Gantt Chart comparing the diagram initially drawn up, with the real time diagram of the construction site.
• Issuance of Project’s Daily Report
A project report is drawn up daily including the following information:
• Daily Weather Conditions
• Daily Construction Activities
• Missing information
• Existing Approvals
• E-mail Correspondence Records
• Comments for Project Planning, Cash Flow and Other Comments
• Weather Forecast for Following Day
• Construction Site Planning for Following Week
• Comments of Construction Site Program Execution of Previous Week
• Issuance of Construction Project Management Monthly Report
A report of construction site execution is drawn up monthly indicating all the necessary and crucial information which summarize the daily reports and also records the proposals to address any possible problems that may arise. The monthly report offers one of the most important means of communication between the Project Manager and the client (or their representative) and gives a clear picture for the overall status of this particular project (Financial – Construction) for the month of reference.
Do not hesitate to contact us for any information on services that we provide in construction project management.
Our customers review
My collaboration with the technical company Europlan lasts for years because they have proven to me their ability to create homes that stand out while at the same time their specialization in luxury holiday homes is known, both in terms of design and construction. Personally for me it is very important to have partners whose work adds value to the money which - anyway - you have to invest.
The quality of the construction absolutely met our standards and expectations. We have a second plot in Elounda and when the time comes to build, we will definitely work with Europlan again.
As the owner of three villas in the area of Plaka, I highly recommend the technical company Europlan for the execution of design and construction of any technical project.